In order for an official document to be considered legal in another country, an apostille is needed which certifies its authenticity. To receive a certification for a document, one has to apply for an apostille service. The service helps with the process of certifying the document and sending it to the appropriate party for which it is presented to.
When an authorized party certifies a document, they make sure it is affixed, sealed and has a stamp. An apostille certificate is drawn in the process and then attached to the document showing the signature and stamp which authorizes it. If the country in which the certificate is issued in is listed under the Hague Convention, then it will be recognized for authentication.
Many institutions can legalize documents. An individual can go through an attorney who is authorized to draw apostilles or through a high court. There are also ministries for external affairs in some countries which also help with these matters.
Documents which can be apostilled include court documents such as a power of attorney, administrative documents such as degrees and other official texts which are recognized by the Hague Convention.
In order to be eligible for this service, a document must first be issued and this can be made by the authority who is legalizing it or it can be submitted by the customer. The paper should show the signature and stamp of the customer as well as the department issuing the apostille.
Some countries require the legalization to be done through court or a government office. In many cases, if the proposed document has been drawn somewhere else, it would then have a validity of until what date it can go through authorization.
The certified text must indicate which country the paper has been drafted in, the persons name signing it, the function of the person acting who is signing the paper, certificate number, place and date of certification and also include the signature and stamp of the authority issuing the certificate. Any individual who requires the legalization of documents for the department or institution of the country he or she is sending it to may apply for this service.
Any person is eligible for this type of service. If the document needs to be certified and sent to another country, the legalizing section must be notified of the reason for the apostille and the type of certificate. In cases where a text requires translation to a different language of the country it is being sent to, the text will need to be notarized.
The apostille service can be completed in various ways. The person can either walk in to the office and submit the papers by hand. Another way is to post the papers through registered mail.There are various websites belonging to companies which offer such services. When applying for an apostille, one must remember that a fee will apply in order to authenticate a document. The designated department may also offer an express delivery for the paper to be sent overseas unless if the client decides to mail it by him or herself.
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